[Archived] Question # 55: Provide the FY 2022 Budget Technical Adjustments #2 Memo for Collective Bargaining, Community Policing Review Board, and ACPS/NVCC Concurrent Enrollment Contingencies.

Question: Please provide the FY 2022 Budget Technical Adjustments #2  Memo for Collective Bargaining, Community Policing Review Board, and ACPS/NVCC Concurrent Enrollment Contingencies. (City Manager Jinks)

City of Alexandria, Virginia

MEMORANDUM

DATE:            APRIL 23, 2021

TO:                 THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL

FROM:           MARK B. JINKS, CITY MANAGER

SUBJECT:     FY 2022 BUDGET TECHNICAL ADJUSTMENTS # 2 FOR COLLECTIVE BARGAINING, COMMUNITY POLICING REVIEW BOARD, AND ACPS/NVCC  CONCURRENT ENROLLMENT CONTINGENCIES

On April 8, 2021, staff published the Alexandria City Public Schools (ACPS) plan for partnering with the Northern Virginia Community College (NVCC) to allow students to concurrently enroll in high school and college courses. On April 17, 2021, City Council adopted the Public Employee Collective Bargaining and Independent Community Policing Review Board ordinances. Staff recommends a technical adjustment to the FY 2022 proposed General Fund operating budget to reallocate the contingency funding included in the Non-Departmental budget for those initiatives to ACPS and the departments responsible for implementing them pending City Council concurrence.

ACPS/NVCC Concurrent Enrollment

The FY 2022 proposed budget included $400,000 in Contingent Reserves for the cost associated with establishing the concurrent enrollment program pending the development of an implementation plan by ACPS and NVCC. That plan was presented to City Council on April 8, 2021 in response to budget question #49. With Council concurrence, those funds would be reallocated to the ACPS operating transfer budget in the FY 2022 approved budget.

Public Employee Collective Bargaining

The FY 2022 proposed budget included $850,000 in Contingent Reserves for costs associated with implementing the Collective Bargaining ordinance pending City Council’s approval. Now that Council has approved the ordinance, staff recommends reallocation of the contingency funds with Council’s concurrence. This technical adjustment would reallocate those funds as follows:

City Attorney’s Office Assistant City Attorney position                  $100,000 and 1.0 FTE

City Manager’s Office

Chief Labor Relations Officer position                                              $225,000 and 1.0 FTE

Outside Labor Relations Administrator/

Outside Consulting Assistance                                                          $275,000                    

City Manager’s Office subtotal                                                           $500,000 and 1.0 FTE           

Human Resources Department

            Labor Relations Manager position                                         $150,000 and 1.0 FTE

            Human Resources Generalist position                                  $100,000 and 1.0 FTE

Human Resources Department subtotal                                           $250,000 and 2.0 FTEs

Total Reallocation                                                                                $850,000 and 4.0 FTEs

Independent Community Policing Review Board

The FY 2022 proposed budget included $600,000 in Contingent Reserves for costs associated with implementing the Community Policing Review Board pending City Council’s approval. Now that Council has approved the ordinance, staff recommends reallocating the contingency funds with Council concurrence. The following is a breakout of how that funding is recommended to be used to implement the ordinance.

Office of Independent Policing Auditor/Investigator

            Independent Policing Auditor/Investigator position             $200,000 and 1.0 FTE

            Investigator position                                                                  $100,000 and 1.0 FTE

            Outside Counsel                                                                          $75,000

            Community Policing Review Board operating budget           $125,000                     

Office of Independent Policing Auditor/Investigator subtotal         $500,000 and 2.0 FTEs

City Attorney’s Office

Assistant City Attorney position                                                         $50,000 and 0.5 FTE

Outside Counsel                                                                                    $50,000                    

City Attorney’s Office subtotal                                                            $100,000 and 0.5 FTE

Total Amount                                                                                        $600,000 and 2.5 FTEs

When this Investigator position will be needed (as caseload totals are not yet known) is uncertain. Funds could be held in contingent by Council until caseloads warrant adding position.

Staff’s previous technical adjustment memorandum of April 8, 2021 recommended reducing the contingency by $211,134, from $600,000 to $388,866, due to additional State funding for criminal justice reform received in FY 2021 to be carried over to fund a portion of these costs in FY 2022. This technical adjustment would reallocate the remaining funds as follows:

City Attorney’s Office                                                                             $100,000

Office of Independent Policing Auditor/Investigator                       $288,866

Total Reallocation                                                                                 $388,866

Office of Independent Policing Auditor/Investigator                       $211,134 from carryover

Total Funding                                                                                         $600,000

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