Translate[Archived] Question #69: Revised Add/Delete List for Consideration in the Final Add/Delete Worksession
Question:
Revised Add/Delete List for Consideration in the Final Add/Delete Worksession
Response:
The purpose of this memorandum is to provide a revised add/delete list based on the discussions from the Preliminary Add/Delete Worksession held on April 24, 2018. This list will be the basis for the discussions at the Final Add/Delete Worksession to be held on April 30.
The “possible consensus” column has been added to include any items with majority Council support (four or more members) based on the discussions at the Preliminary Add/Delete Worksession. The one item eligible for consideration that does not currently reflect majority support (and therefore is not included in the possible consensus column) is the undedicated affordable housing proposal. The possible consensus column includes:
- An additional $4.75M in General Fund meals tax revenues and then transferred to the Affordable Housing Initiatives Fund and then to Capital Projects Fund (CIP) through a one percent increase in the meals tax (an increase in the meals tax from 4% to 5% with the 1% increase dedicated to affordable housing)
- A $2,135,114 increase in the public safety recruitment and retention contingent above the $1.5 million included in the proposed budget funded through an increase in Fire Marshal fees (+$50,000), an increase in the hotel room tax from $1.00 to $1.25 (+$275,000), an increase in residential parking permits (+$117,328), expenditure savings from technical adjustments (-$280,465), revenue re-estimates and technical adjustments (+$980,477), an elimination of the general contingency (-$150,000) and a reduction of four police overhire positions (-$281,844)
- An increase of $41,000 for a part-time employment and training specialist funded through the delayed hiring of a new Technology Support Engineer II position
- An increase of $81,000 for the purchase of Renewable Energy Credits offset by a decrease to the training for supervisors and managers by $42,500 and a decrease in Patrick Henry’s new staffing budget for FY 2019 by assuming, for budgeting purposes, a later opening date than is currently projected
- The transfer of the proposed new Public Private Partnership (P3) position funding from the City Manager’s Office to contingent reserve ($0 net General Fund change)
As part of the add/delete process, staff reviews the items under consideration in preliminary add/delete for refinement of cost estimates and potential impacts on service. The following is a summary of the results of that review for Council’s consideration in final add/delete. The following is not a comprehensive list of items under consideration in add/delete. It is only the items on which staff had comments.
Employment and Training Specialist: Impact of delaying the hiring of a new Technology Support Engineer II for the Emergency Operations Center (EOC) by six months to fund the specialist in FY 2019:
- The hiring process is anticipated to take 2-3 months, so while the item is an identified need for the successful operation of the EOC, the delay of an additional 3 months is not anticipated to have a detrimental impact on the project.
Public Safety Recruitment and Retention Capabilities Contingency: Impact of reducing Police overhires from 17 to 14 per recruit class to fund a portion of the contingency:
- The budget assumes a monthly police officer attrition rate of 2.8. If efforts to increase public safety pay are successful, fewer police officers will depart from City service and therefore fewer overhires will be needed throughout the year.
Renewable Energy Credits: Impact of reducing the Patrick Henry Recreation Center staffing budget and reducing the employee engagement survey frequency to once every other year to fund an increase in the City’s use of renewable energy:
- The original add/delete proposal to fund the Renewable Energy Credits (+$81,000) included a reduction in the staffing budget for the Patrick Henry Recreation Center (-$38,500) and changing the frequency of the employee engagement survey from annually to biennially (-$42,500).
- Based on the preliminary add/delete discussions, possible consensus for the Renewable Energy Credits was achieved by reducing the $100,000 for supervisor and manager training to $57,500. This alternative funding source was recommended by the City Manager and allows the employee engagement survey to continue on an annual basis. Furthermore, possible consensus by City Council for this item was unclear in regards to the $38,500 reduction from the Patrick Henry Recreation Center. Staff does not object to this reduction as there is some possibility that the Recreation Center opening may be in 2019. If the Center opens per current schedule, staff will identify an internal budget source by mid-2019 to cover the $38,500 reduction.
Outlined below are the next steps in the process for adopting the FY 2019 budget:
- On Monday, April 30, 2018 at 7:00pm, City Council will make its final decisions on the FY 2019 Budget at the Final Add/Delete Worksession
- On Tuesday, May 1, 2018 by 7:00pm, staff will make public the final decisions of the Final Add/Delete Worksession
- On Thursday, May 3, 2018 at 7:00pm, City Council will approve the FY 2019 Operating Budget and FY 2019-2028 Capital Improvement Program
ATTACHMENTS:
Attachment 1 – FY 2019 Final Add/Delete List
Attachment 2 – Multi-year Add/Delete Impacts
Attachment 3 – FY 2019 City Council Add/Delete Proposals